Wedding Venue Checklist

Putting together a wedding checklist

With so many things to think about when you’re planning a wedding, it can be easy to overlook the simplest of details. We’ve put together a checklist to help you remember the big issues and the smallest particulars.

Venue size and layout

If you’re having a small, intimate wedding, it’s worth finding a venue that doesn’t make your wedding party look bare and empty. Larger venues with more complex layouts might work better if you have an extensive guest list.

Food and drink

Every wedding is different, but food and drink always play an important part. Whether you’re planning a lavish sit-down dinner or a simple buffet (or both), you will need to find out whether your venue offers this service or whether you need to hire a separate catering team. It’s worth checking that cutlery, crockery and glassware is provided.

Furniture and décor

Most venues provide everything from carpets and chairs to staging and lights, but don’t just assume they will. Some will also offer a range of colour palettes and themes, allowing you to make your wedding really personal.

Licensing and insurance

You may need special licenses if alcohol is served or if you’re putting on entertainment of some kind. The venue or marquee provider should be able to advise you on this and any other restrictions that may apply. It’s also worth ensuring that you, your guests and any staff are insured should an accident or injury take place.

Parking and access

Most of your guests will probably arrive by car, so find out where they can safely leave their vehicles near the venue. Also make sure you choose a venue that caters for guests with disabilities; with ramps rather than steps and plenty of space for wheelchairs.

Local accommodation

Many guests will opt to stay in the area overnight, particularly if your wedding continues into the wee hours. It will really help them to plan the day if you can provide accommodation options and directions to your wedding venue. Including a local taxi number will earn you extra brownie points!

Weather protection

British weather is extremely unpredictable, so it’s worth thinking about outdoor heating even if you are having a summer wedding. If you’re having a marquee wedding, it might be worth adding an entrance porch and non-slip flooring in case of wet weather.


Make sure there is an area for wedding gifts to be stored and that there are facilities for guests to store their coats and other belongings while they enjoy your big day.

Bristol-based Andrews Marquees is an expert in providing tailored wedding marquees that suit your individual needs. Contact us to find out how we can help to give you your dream wedding day.